8/25/2023 0 Comments Recalling a message in outlook![]() These screenshots are for Outlook 2020 desktop, but these methods will work all the way back to Office 2007. Yet, if it’s been just a few seconds or minutes, you can take a chance and try to recall the email. In some circumstances, you may be able to recall the message, or replace it entirely, it only works when: The recipients use your Exchange server as their email address, and have not forwarded their Exchange email to another account. Such emails are particularly difficult to recall if the recipient has already received an alert on their PC, laptop, or Outlook mobile app. I will be exchanging with you to finally solve the problem. Outlook’s Recall feature, which ostensibly offers users a way to recall emails they have sent either by mistake, with incorrect or inappropriate information or in the heat of a bad moment. However, if the email is showing in the “Sent” folder, there isn’t much you can do to prevent it from being read by the recipient. The recall process will fail if the recipient has already opened the email being recalled or if it has been forwarded to a folder or to another email. Open the message you want to recall (double click to open it), click Actions > Recall This Message.See screenshot: 2. If you want the delay rule to apply to every outgoing email, click Next again to skip the next window. Click Apply rule on messages I send, then Next. ![]() These are unfinished messages which can be deleted, so you don’t have to worry about them being sent. Recall or retract a sent message in Outlook. Just follow the steps below: In the MS Outlook general tab, click File in the top left. ![]() If you have the Simplified Ribbon, select the Message tab and then select More commands (.). Steps to Recall the Outlook EmailĪfter sending the email, check if it’s still in the Drafts folder of your Outlook Mailbox. If you have the Classic Ribbon, from the Message tab, select Actions > Recall This Message. For example, this technique would only work for the employees of the same organization who are using the Outlook program. Recalling emails sent with Outlook Find the message you want to recall, and double-click it in the message list: In the Message tool bar, click on the. Ask the recipient to also permanently delete both the message and the recall message from his mailbox on the server. E-mail is a fast way to communicate with your co-workers, schedule meetings. Log into your gmail account online and permanently delete the message you tried to recall. The only condition is that both the sender and the recipient should be using Microsoft 365 or Microsoft Exchange email accounts. Try these steps: Remove the account from outlook if you added it back already. Select Message Resend and Recall > Recall This Message., and select one of the two options. They don't say that the internet is forever for nothing.The method to recall such Outlook emails are shown below. The only thing that can prevent you from finding yourself in that situation is to never put yourself in that position in the first place.Īlways proofread your emails and double check attachments and recipients before you hit the send button, even if you now know how to recall an email in Outlook. Also, this does not work if the recipient isn't using Outlook as their email client.Īll of this is to say you shouldn't rely exclusively on Outlook to save you if you send an important email to the wrong person or say something you'd like to take back for professional reasons. If the recipient opens the recall message first and they have the option under Tracking to automatically process requests and responses to meeting requests and polls checked off, then the original message will be deleted or replaced, depending on which you chose.Īlso, if the recipient has a filter set to move messages out of the inbox and into other folders, Outlook cannot recall the message and the recall request will fail. If the original email has been opened and read, it cannot be recalled, and both the recall message and the original will sit in the recipient's inbox. Step 1: Open Outlook and select the Sent Items folder on the left of the Outlook window. You can't always recall an email, especially when sending to someone not using Outlook.
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